Terms and Conditions

Submission of an entry into your local/national Big Read is/will be deemed to imply unqualified acceptance of these campaign terms and conditions. In the event of any dispute regarding these terms and conditions or any other matter relating to the campaign, the decision of Oxford University Press (“Oxford”) shall be final, and no correspondence or discussion shall be entered into.

1. THE AWARDS

1.1 Three (3) authors of the most outstanding stories will be awarded the following ‘Grand Prize’.

1.2 The three (3) consolation prize winners will receive a cash award of GBP 100.00 each.

1.3 Participating and winning authors will be contacted personally via email or telephone by 31 July 2019.

1.4 The judges’ decision is final and no appeal and/or correspondence will be entertained.

1.5 Oxford reserves the right to substitute prizes of equal or greater value at any time without notice to the participants. No cash alternatives to prizes will be provided.

1.6 Oxford reserves the right to amend these terms and conditions without notice, where it is deemed necessary to do so or where it is required to do so because of circumstances beyond its control. Any changes to these terms and conditions will be posted on the website for the Campaign (defined below).

2. ELIGIBILITY

2.1. The campaign (“Campaign ”) is open to those students who have participated in the local/national Big Read campaign in one of the following categories.

2.1.1. Category 1. For those aged 5 years old to 8 years old at the time of entry.

2.1.2. Category 2. For those aged 9 years old to 12 years old at the time of entry.

2.1.3. Category 3. For those aged 13 years old to 15 years old at the time of entry.

(Each of the above students an “Entrant” and together the “Entrants”).

2.2. There can only be one story submitted per author and any further submissions will be null and void with only the first story accepted for consideration.

2.3. All entries must be the creation of the Entrant, original and not have been previously published in print or online, including individual websites or blogs or broadcasts, or previously submitted for any other campaigns/awards.

2.4. All entries must be written in English.

2.5. All entries will be submitted by the relevant Oxford branch on behalf of the Entrants.

2.6. Oxford will not acknowledge receipt of entries to the Entrants.

3. JUDGING

3.1. The following weighted judging criteria/parameters will be used.

Category Parameter/criteria

Category 1: each parameter carries a maximum of 20 points

  1. Language: spelling, grammatical accuracy, punctuation, structure
  2. Book details on the front cover
  3. 'Why I chose this book' response: originality, depth and cogency of thought and expression
  4. Cover illustration: orginality and soundness of concept, illustration, design and composition

Category 2: each parameter carries a maximum of 20 points

  1. Language: spelling, grammatical accuracy, punctuation, structure
  2. Mention of title, author, time, place, setting, backdrop
  3. Vocabulary range, fluency of expression
  4.  'Something interesting about the book' response: originality, depth and cogency of thought and expression
  5. If the story can be changed' response: originality, depth and cogency of thought and expression

Category 3: each parameter carries a maximum of 20 points

  1. Language: spelling, grammatical accuracy, punctuation, structure
  2. Mention of title, author, time, place, setting, backdrop
  3. Vocabulary range, fluency of expression
  4. Summary of plot, mention of characters, details about the main character
  5. Personal evaluation of the story

3.2. Judging of submissions will take place in the following three stages.

3.2.1. Stage 1: all local schools participating send us the 10 best entries from their school.

3.2.2. Stage 2: the local/national branch judging panel will read all longlisted stories and will select a shortlist of winning stories which will be the winners for each respective country campaigns, to be submitted as semi-finalists to the regional Big Read campaign.

3.2.3. Stage 3: the AE Regional Big Read judge will then select the best story to be awarded the Grand Prize, plus one First Runner-Up, in each of the three categories for the Asia Ed Regional campaign. In reaching its decisions, the judge will adopt a preferential voting system.

3.3. Semi-finalist and winning writers will be contacted personally via email and/or telephone.

4. COPYRIGHT AND TERMS OF USE

4.1. The copyright in all entries submitted will hereby be assigned to The Chancellor, Masters And Scholars Of The University Of Oxford trading as OXFORD UNIVERSITY PRESS of Great Clarendon Street, Oxford OX2 6DP, England, with full title guarantee, perpetually, irrevocably and exclusively free from any encumbrance, and all other intellectual property rights of the entries submitted will hereby belong to Oxford.

4.2. By submitting a story for the Campaign the Entrant hereby acknowledges and accepts that all stories submitted may be reproduced and/or published, in whole or a part, at the discretion of Oxford either in print or online.

4.3. Entrants also acknowledge and accept that stories submitted may be used for publicity purposes in the relation to the Campaign either by Oxford or its affiliates.

4.4. In the event Oxford, at its sole discretion, decides to monetize any of the entries submitted under the terms above, a separate agreement between the Entrant and Oxford will be entered into; payment of royalty, if any, will be in accordance with the standard terms and conditions of Oxford. The Entrant agrees to accept these standard terms and conditions where applicable.

4.5. All entries are accepted free from any copyright infringement and the Entrant warrants to Oxford that his/her original work to which (for the avoidance of any doubt) all moral rights he/she may have in the entries are hitherto waived and no entries submitted can be reproduced either in print form or online by the Entrant or any other third party without first obtaining the express written consent of Oxford.

5. PRIVACY NOTICE

5.1. By participating in the contest, Entrants (and guardians for Entrants aged below 18), hereby agree that:

5.1.1. Oxford may collect personal data about Entrants including, without limitation: name, phone number, email address, date of birth, identity card number, biographical information, name and state of school/institution;

5.1.2. winners’ full names, representative schools, photos, images, likeness and cities and states of residence may be used for publicity purposes related to the campaign , either in print or online; and

5.1.3. Oxford and its affiliates may use Entrants’ personal data for purposes of this campaign.

5.2. Oxford agrees to comply with all applicable data privacy laws in relation to the collection, processing and use of Entrant’s personal data.


6.1.        
GENERAL CONDITIONS

 

6.1.1.1.
The contest is governed by the laws of England and Wales.

 

6.2.1.2.
Oxford reserves the right, in its own discretion, to cancel or modify the
contest or disqualify an Entrant, with or without cause, or if fraud or any
other factor impairs the spirit or integrity of the contest as determined by
Oxford in its sole discretion. If Oxford cancels or modifies the contest, it
reserves the right to award or not award prizes in its sole discretion.

 

6.3.1.3.
Entrants are deemed made by the authorized account holder of an email account
and associated email address at the time of entry submission. The ‘authorized
account holder’ is deemed the natural person who participates via his or her
email account and is assigned to an email address by an Internet access
provider, service provider or other online organization that is responsible for
assigning email addresses for the domain associated with the associated email
address. A potential winner may be requested to provide proof that he/she is
the authorized account holder of the email address account associated with the
winning entry and that he/she meets the eligibility criteria set out herein.

 

6.4.1.4.
Oxford   may withdraw or cancel the Campaign for any reason and at
any time and may change the prize.

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